Objectives
  • Keep the item control cards match to the item cards in aim to control the movements in warehouses the registration in those cards from the actual prove documents.
  • Keep the cards of trust permanent items released to employees as personnel trust, and also trust for department and division belongs to university.
  • Keep the documents that prove constraints.
  • Undertake all procedure and control constraints of movement of items in cards.
  • Perform periodical match for income constraints in item control card with those in item cards.
  • Define and follow up the items which decide to fix or gif or sale or damage according periodical report send to deputy of the university.
  • Make necessary studies to determine the suitable level of store, and determine economical way for store to avoid decrease or increase in stored items.
  Store levels
  Minimum level: the level of item should be in store.
  Demand level: the level of item store should be request from same item to be in store to avoid reach the Minimum level
  High level: the level of store from item if exceed it will be extravagance in store.
 
  • Inform the Related Links with data and information about store in case of cable or damage or other as estimate annual requirement.
  • Participate with committee in determine the level concern of supply and emergency and sites with other committee as require.
  • Check data of not move items in store and give recommendation about that.
  • Decide what need store or release the items directly.
  • Make monthly check for actual balance for some items in warehouses with those registered in control card constraints to determine if same.
  • Minimize from the items that same according to Saudi standards, metrology and quality organization.
  • Prepare data about shortage and access in the balance of items from the actual forms and reports of inventory committee or report of general auditing council.
  • Study of inventory reports and calculate store balance and regist it value annually.
  • Perform inventory according article no. (27) and article (28) from government store procedures as follow:
      A. Total Inventory:
      Done by inventory of all items stored in central and branches warehouses in same time annually at least by committees or committee assemble by non responsible of trust of warehouses or it register by decision from his Excellency manager of the university, should include one of specialist in control of store and technician if need
      For supply and emergency and sites can use two members for inventory or more if need with knowledge the chief of department or unit.
       
     B. Total continuous Inventory:
      Done by inventory of all items stored in central and branches warehouses in whole year by inventory committee with coordination of warehouses department.
       
     C- Partial Inventory:
      Done for specific items suddenly.
      Can sufficient by Total continuous inventory or Total inventory from give and received between warehouses manager, if that happen immediately after finish from, with condition the receiver and giver should agree about that
    Last Update
    1/30/2012 1:24:27 PM